How can I tell what money I could save in off-site storage?
Experience indicates – about 70% of your current costs can be saved. Sounds huge… but it happens when over time boxes have been simply sent off and left there.
What should go to off-site storage?
Only “records” should go. That means NOT Christmas decorations, contents of the departed employees desk, print-outs of an electronic file (when the electronic file IS the record), stationery you’ll never use, documents you’re not required to keep. In short – only store things that have had a schedule applied (see below).
Is this something our records staff should be able to handle?
Yes…and… If there’s a lot of catch-up to do (making lists, developing schedules etc) they can’t do it in spare 10 minutes. For schedules, they need big blocks of uninterrupted time – and the specialist knowledge to do it. If that’s not so, you’re better to outsource, while your people maintain their customer service.